Importing Data from Excel to SQL Server Database: Expert Tips - Devart Blog (2023)

When importing and exporting data from Excel to a SQL Server database, there are several things to keep in mind:

  • Ensure that the correct provider, such as the Microsoft Excel provider, is installed and that the SQL Server Import and Export Wizard is launched correctly;
  • The SQL Server, Import and Export Wizard, offers additional options such as choosing the version of Excel that uses the source workbook and enabling or disabling the First row has column names check box;
  • The SQL Server Import and Export Wizard doesn’t handle identity and timestamp columns well, so it’s important to select appropriate options to allow values to be inserted into the identity column and avoid copying over timestamp columns;
  • When copying tables with foreign key constraints, it’s possible to get a constraint failure message due to tables being loaded in no particular order;
  • It’s also important to consider the Excel file’s size and complexity and choose an appropriate method for importing and exporting, such as the SQL Server Import and Export Wizard or SQL Server Integration Services.

About Microsoft Excel

Microsoft Excel is a spreadsheet program developed by Microsoft for Windows, macOS, Android, and iOS. Excel allows users to create, edit, and manipulate data in a tabular format, with features like formulas, charts, graphs, and pivot tables. Excel is widely used in finance, accounting, engineering, and other fields where data analysis is required.

The advantages of using Excel are:

  • Dynamic and calculated tables;
  • Password protection;
  • Storage of large amounts of data;
  • Diverse templates;
  • Easy data input and retrieval;
  • Ability to use it across multiple devices;
  • Ability to share data via email;
  • Provides users with the ability to calculate, organize and evaluate quantitative data;
  • Improves efficiency and productivity;
  • Makes employees more valuable members of the company.

It is widely used in offices and businesses for doing financial work, daily accounting works, and making important decisions that can affect the company. However, Excel can become slow when storing large amounts of data and can be susceptible to virus attacks and errors.

There are several reasons why there is a need to export or import data from Excel to an SQL Server database. Excel is a common tool for data analysis and reporting, but better options for storing and managing large amounts of data may exist. On the other hand, SQL Server is a powerful database management system that can handle large amounts of data efficiently and securely.

Another reason is that data may be stored in multiple Excel files or worksheets, making it difficult to consolidate and analyze. Importing the data into SQL Server can be consolidated into a single database and queried using SQL.

(Video) How To Export and Import Data in SQL Server

Additionally, exporting data from SQL Server to Excel can be useful for creating reports or sharing data with others who may not have access to SQL Server. Excel also provides features like charts and graphs that can be used to visualize and analyze data.

Connecting Excel to SQL Server

SQL Server is a relational database management system (RDBMS) developed and marketed by Microsoft. It stores, manages, and retrieves data as other software applications request. SQL Server is commonly used in corporate IT environments, particularly in organizations that require a robust database management system for transaction processing, business intelligence, and analytics. It is used by developers, data analysts, and database administrators to design, develop, and maintain databases.

SQL Server is used by a wide range of industries, including finance, healthcare, retail, and technology. It is used by organizations of all sizes, from small businesses to large enterprises. Microsoft offers SQL Server in multiple editions to meet the varying needs of its users, including Developer, Express, Standard, and Enterprise.

There are at least three ways to connect Excel to SQL Server:

  1. Creating an Excel connection directly to a SQL Server database by selecting “From Database” under the “Get Data” option on the Data tab in Excel. The SQL Server Name must be entered, and the data source and provider string must be set.
  2. Using an Excel add-in such as SQL Spreads to connect Excel to SQL Server in three easy steps: gathering the database connection details, connecting to SQL Server, and selecting the relevant table in SQL Server.
  3. Configuring Excel as a linked server or using a distributed query to query Excel from SQL Server Management Studio or Enterprise Manager, a system stored procedure, SQL-DMO or SMO. Four properties must be set, including the name of the linked server, the OLE DB Provider, the data source, and the provider string.

One of the easiest ways to connect Excel to an SQL Server is by using an ODBC driver. Devart ODBC driver for SQL Server is high-performance, allowing Excel to communicate with SQL Server. Download SQL Server ODBC driver on your computer to get started.

Once the driver is installed, open Excel and go to the Data tab. Click the From Other Sources button and select From Microsoft Query. Select the Devart ODBC driver in the following window and click on Connect.

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Next, enter your SQL Server instance’s server name and database name, and select the authentication method (Windows or SQL Server). If you are using SQL Server authentication, enter the username and password for your SQL Server login.

The main features of Devart ODBC drivers include the following:

  • High-performance connectivity solutions for accessing SQL and NoSQL databases and cloud applications;
  • Support for standard ODBC API functions and data types;
  • Direct access to databases and clouds, eliminating the need for additional software;
  • Compatibility with a variety of third-party tools, including Python, PHP, and . NET;
  • Support secure connections and tunneling protocols like SSH, SSL, and HTTPS;
  • Available for both 32-bit and 64-bit Windows, macOS, and Linux environments;
  • Flexible pricing options, including perpetual licensing and annual subscription plans;
  • Comprehensive documentation and professional customer support.

It’s worth noting that the specific features may vary depending on the Devart ODBC driver being used (e.g. the SQL Server driver may have different features than the Oracle driver).

Importing Excel Data into SQL Server using ODBC connection

Once you have established a connection between Excel and SQL Server using the Devart ODBC driver, you can import data from Excel into SQL Server. To do this, select the table or range of cells you want to import in Excel and click the Import Data button in the Data tab.

In the following window, select the destination table in SQL Server where you want to import the data and map the columns in Excel to the columns in SQL Server. You can also create a new table in SQL Server if you still need to create one.

Once you have mapped the columns, click OK to start the import process. Excel will transfer the data from the selected range to SQL Server, and you will see a confirmation message once the import is complete.

(Video) Google Sheets + Microsoft SQL Server: Import Google Drive CSV Files to Microsoft SQL Server

Importing Data from Excel to SQL Server Automatically

If you need to import data from Excel to SQL Server regularly, you can automate the process using a cloud-based service like Skyvia. Skyvia is a powerful data integration platform that connects you to various data sources, including Excel and SQL Server.

To get started, sign up for a free account on Skyvia and create a new data integration package. In the package, select Excel as the source and SQL Server as the destination, and choose the tables or ranges of cells you want to import.

Next, map the columns in Excel to the columns in SQL Server, and set up any data transformations or filters you need. You can also schedule the integration package to run automatically at a specific time or interval.

Once you have configured the package, save and activate it. Skyvia will then automatically import data from Excel to SQL Server according to your settings.

Skyvia is a cloud-based data integration platform that offers a wide range of features and benefits, including ETL, ELT, and reverse ETL. It has over 140 ready-made data connectors, flexible pricing plans, and a freemium model that allows users to test the app before purchasing. Skyvia also has positive customer reviews and is suitable for businesses of all sizes. However, each tool has unique features and benefits, and the best tool for a particular business depends on its needs and requirements. You can automate integration Excel to SQL Server right now!

Exporting Data from SQL Server to Excel through ODBC Driver

In addition to importing data to Excel using Devart ODBC Drivers, you may also need to export data from SQL Server to Excel. This can be done using the Devart ODBC driver as well.

(Video) Export a Table or Query results from SQL Server to Excel

To export data from SQL Server to Excel, open Excel and go to the Data tab. Click the From Other Sources button and select From Microsoft Query. Select the Devart ODBC driver in the following window and click on Connect.

Next, enter your SQL Server instance’s server name and database name, and select the authentication method (Windows or SQL Server). If you are using SQL Server authentication, enter the username and password for your SQL Server login.

Once you have established a connection, you can select the tables or views in SQL Server that you want to export to Excel. You can filter or sort the data or apply any other transformations.

Once configuring the query, click OK to export the data to Excel. Excel will create a new worksheet and populate it with the data from SQL Server.

Conclusion

Importing data from Excel to an SQL Server database can be complex, but it can be done quickly and easily with the right tools and techniques. Devart ODBC driver provides a high-performance connection between Excel and SQL Server, allowing you to import and export data easily. Skyvia also offers a cloud-based solution for automating data integration between Excel and SQL Server. By following these expert tips, you can streamline your data management and make better use of your data.


Also, there are other Devart ODBC drivers available on the market. Some of the other Devart ODBC drivers include:

(Video) Excel VBA Data Entry Application with SQL database (Part-2)

  1. Devart ODBC Driver for SQL Server – This driver provides high-performance connectivity to SQL Server databases on various platforms and is compatible with third-party tools for data analysis. It offers standard ODBC API functions and data types and supports secure connections with SSL and SSH protocols.
  2. Devart ODBC Driver for Oracle – This driver allows for high-performance connectivity to Oracle databases on various platforms and is compatible with third-party tools for data analysis. It supports standard ODBC API functions and data types and provides advanced data conversion, bulk updates, and cost-effective deployment.
  3. Devart ODBC Driver for PostgreSQL – This driver provides high-performance connectivity to PostgreSQL databases on various platforms and is compatible with third-party tools for data analysis. It supports standard ODBC API functions and data types and offers advanced data conversion, bulk updates, and cost-effective deployment.

The advantages of these drivers are similar to those of the Devart ODBC Driver for MySQL. They provide high-performance connectivity to their respective databases, support for standard ODBC API functions and data types, and compatibility with third-party tools for data analysis. They also offer advanced data conversion, bulk updates, cost-effective deployment, and secure SSL and SSH protocols connections. Additionally, they have customizable and fully Unicode-compliant data types support and a dedicated manager for enterprise customers to guide them through the purchasing and licensing.

FAQs

How to import data from Excel to SQL Server? ›

Import and Export Wizard
  1. In SQL Server Management Studio, connect to an instance of the SQL Server Database Engine.
  2. Expand Databases.
  3. Right-click a database.
  4. Select Tasks.
  5. Choose to Import Data or Export Data:
Mar 30, 2023

How do I sync data between Excel and SQL Server? ›

How to Import Data from Excel to SQL Server – Simple Procedure
  1. Open Microsoft SQL Server Management Studio (SSMS)
  2. Connect to your server.
  3. In the Object Explorer, locate the database you want to import into. ...
  4. Right-click the database name and choose Tasks > Import data…
Mar 11, 2022

How do I update SQL Server data from Excel? ›

Go to the SQL Spreads tab in Excel and select Design mode. A list of databases will appear on the right. Chose the database you are using and select an SQL table to update from Excel. From the Columns tab you can fine-tune how your table is presented in Excel.

How to import data into SQL Server? ›

Import the data
  1. Open the destination database. ...
  2. Click Import the source data into a new table in the current database, and then click OK.
  3. In the Select Data Source dialog box, if the . ...
  4. Click OK to close the Select Data Source dialog box. ...
  5. Under Tables, click each table or view that you want to import, and then click OK.

How to import data from CSV to SQL Server? ›

How to import data from CSV to SQL Server
  1. In Object Explorer, right-click a database, point to Data Pump, and then click Import Data.
  2. On the Source file page, select the CSV import format. ...
  3. On the Destination page, select a server connection, a database and its schema.

How to insert data from CSV file into SQL table? ›

Here's how to import CSV to MSSQL table using SSMS.
  1. From the Object Explorer, Expand the Databases Folder. ...
  2. Select the Target Database. ...
  3. Select a Flat File Source. ...
  4. Specify the CSV File. ...
  5. Configure the Columns. ...
  6. Choose the Destination (SQL Server) ...
  7. Specify the Database Table and Check Column Mappings.
Oct 28, 2021

How to use ODBC connection from Excel to SQL Server? ›

In Excel, go to the Data tab. Click From Other Sources, and then click From Data Connection Wizard. In the opened dialog, select ODBC DSN and click Next to continue. Now select a data source you want to connect to, and click Next.

How does SQL and Excel work together? ›

In Excel, you can go to the Data tab and link data from SQL Server by going to Data – Get Data – From Database – From SQL Server Database. This can be the original data or processed data. In this way, SQL Server can process the data, and Excel can then make the visualizations you want from the analysis.

How do you automatically synchronize data in two SQL Server databases on a schedule? ›

Configure sync group
  1. On the Tables page, select a database from the list of sync group members and select Refresh schema. ...
  2. From the list, select the tables you want to sync. ...
  3. Select Save.
  4. By default, databases are not synced until scheduled or manually run.
Apr 24, 2023

Can Excel write back to SQL Server? ›

You can also update the prices in the product table directly in Excel, and save the changes back to SQL Server. To do this you simply make the edits in the table in Excel and then click on the 'Save to Database' button to get the changes written to the table in SQL Server.

How do I automatically update data in SQL? ›

With the default auto-update SQL Server statistics async property, the query optimizer updates the statistics before it compiles the query. While the stats are being updated, the query optimizer waits for stats update before it recompiles the plan for the new values. It is the synchronous statistics update.

How to update data in database SQL Server? ›

SQL UPDATE Syntax

To use the UPDATE method, you first determine which table you need to update with UPDATE table_name . After that, you write what kind of change you want to make to the record with the SET statement. Finally, you use a WHERE clause to select which records to change.

How to read Excel file in SQL Server stored procedure? ›

  1. STEP 1 - Create New Task. ...
  2. STEP 2 - Connecting to SQL Server. ...
  3. STEP 3 - Select Destination Stored Procedure.
  4. STEP 4 Create the ODBC datasource. ...
  5. STEP 6 - Column Mapping. ...
  6. STEP 10 - Test the Task. ...
  7. STEP 12 - Add data validation rules. ...
  8. STEP 13 - Using the Validation button.

How to import bulk data in SQL Server? ›

In SQL Server, you can use a format file in bulk-import operations. A format file maps the fields of the data file to the columns of the table. You can use the bcp command, BULK INSERT statement, or OPENROWSET(BULK) function to bulk import data from a data file only.

What is the difference between varchar and Nvarchar? ›

Varchar stores Non-unicode or English character data types, and it can contain a maximum of 8000 characters. It only supports ASCII values. Nvarchar stores Unicode or Non-English character data types, and it can contain a maximum of 4000 characters. It supports ASCII values as well as special characters.

Can SQL read CSV files? ›

Importing a CSV file into SQL Server can be done within PopSQL by using either BULK INSERT or OPENROWSET(BULK...) command. The BULK INSERT command is used if you want to import the file as it is, without changing the structure of the file or having the need to filter data from a file.

How to export table data into CSV file in SQL Server using query? ›

SQL Server Management Studio provides SQL Server Import and Export Wizard to export data to a CSV file. Let's open and work with the SQL Server Import and Export Wizard. Right-click the name of the database from which you want to export data to a CSV file, choose Tasks, and then, Export Data.

How do I import data from a CSV file into a database? ›

1. Quickly Turn CSV's in SQL Queries with ConvertCSV
  1. Choose the data source (CSV) that you wish to convert‍
  2. Choose input options to ensure the SQL queries are properly created.
  3. Choose output options to format your data.
  4. Copy the SQL queries, and run them in your database.
  5. Create a New Workspace.
  6. Import your CSV file.
Feb 15, 2023

How do I query a CSV file in SQL? ›

You can run SQL query on a CSV file:
  1. By importing a CSV file on SQL Online IDE.
  2. By importing a CSV file directly to Database.
  3. By using Python, R, or Julia Packages to run SQL directly on a CSV file.
  4. By using DuckDB, which is best for running fast analytical queries on large CSV files.
  5. By using CLI tools.
Jan 5, 2023

How to extract data from CSV file in SQL? ›

Open SQL Server Management Studio and connect to the database. 2. Go to "Object Explorer", find the server database you want to export in CSV. Right-click on it and choose "Tasks" > "Export Data" to export table data in CSV.

How to connect to SQL Server database using ODBC? ›

  1. Click Start and select Settings > Control Panel > Administrative Tools.
  2. Double-click Data Sources (ODBC) to open the ODBC Data Source Administrator.
  3. Select the System DSN tab.
  4. Click Add.
  5. Select SQL Server and click Finish.
  6. Complete the DSN Configuration wizard (see example screen shots below)

What is the connection string for ODBC in Excel? ›

ODBC Connection String

The connection string for MS Access and MS Excel has the following syntax: Driver={DRIVER};Dbq=FILEPATH; We need only 2 parameter: the ODBC driver and the file path.

What does ODBC stand for? ›

Microsoft Open Database Connectivity (ODBC)

Can SQL do everything Excel can? ›

In fact, you can do almost anything with Excel that you can with SQL Server. But Excel has a few weaknesses. Excel is prone to human error. It's easy to type over a critical formula.

Is SQL easy if you know Excel? ›

Transitioning from a spreadsheet application to “writing code” can feel daunting at first. But if you have experience working with data, then SQL is not actually harder than excel, it's just a little different. The best way to learn is to get your hands on some data and start practicing.

How do you pass parameters in Excel SQL query? ›

Approach 1: Parameterising the SQL connector's SQL Statements, Ignoring Privacy Levels
  1. In Excel, navigate to the Data tab.
  2. Click the Get Data dropdown.
  3. Hover over the From Database option and click the From SQL Server Database.
  4. Enter the Server.
  5. Enter the Database.
  6. Expand the Advanced options.
  7. Type EXEC [dbo]. ...
  8. Click OK.
Sep 22, 2022

How to create a dynamic table in SQL Server? ›

First, declare two variables, @table for holding the name of the table from which you want to query and @sql for holding the dynamic SQL. Second, set the value of the @table variable to production. products . Fourth, call the sp_executesql stored procedure by passing the @sql parameter.

What does synchronized mean in SQL Server? ›

Database synchronization ensures data consistency between two or more databases. In the simplest case, changes to the source database are applied to the target database.

How do I automatically backup SQL Server database? ›

Right-click the database you want to back up, select Tasks, and then select Back Up. In the Back Up Database - <DatabaseName> dialog box, make sure that Backup type is set to Full and Backup component is set to Database. Under Destination, select Disk for the Back up to option and then select Add.

Which SQL command is used to update data in a database? ›

The SQL UPDATE Statement

The UPDATE statement is used to modify the existing records in a table.

How to update all table data in SQL? ›

To update data in a table, you need to:
  1. First, specify the table name that you want to change data in the UPDATE clause.
  2. Second, assign a new value for the column that you want to update. ...
  3. Third, specify which rows you want to update in the WHERE clause.

How to update random rows in SQL Server? ›

We can use RAND() function to update records randomly. If we use only RAND() function then our query will update all the records which will not serve our purpose. For example we have 50 records in our table and we want to randomly update 2 records by changing the status field to 'F'.

How do I update an entire column in SQL? ›

How to Change the Column Value in SQL
  1. Create a Database.
  2. Create a Table in the database, and Insert the data into the table.
  3. Show the table before value is updated.
  4. Change the value of a column in the table.
  5. Show the table after value is updated.

Who update the table in SQL Server? ›

In order to find out who update the table, you could try with below options:
  • Try and read the Transaction Logs to see what happened.
  • Start trace in SQL Server profiler and checked events(TSQL-SQL:BatchCompleted,SQL:BatchStarting,SQL:StmtCompleted and SQL:StmtStarting)(Recommended).
Nov 13, 2020

How to recover updated table data in SQL Server? ›

Methods to Recover Deleted Table Records in SQL Server
  1. Step 1: Create a Database. ...
  2. Step 2: Insert Data into Table. ...
  3. Step 3: Delete Rows from Table. ...
  4. Step 4: Get Information about Deleted Rows. ...
  5. Step 5: Get Log Sequence Number of the LOP_BEGIN_XACT Log Record. ...
  6. Step 6: Recover Deleted Records in SQL Server.
Mar 30, 2023

How to create Excel file using stored procedure in SQL Server? ›

Solution:
  1. Step 1: Create Variables to make your SSIS Package Dynamic. ...
  2. Step 2: Create ADO.NET Connection in SSIS Package to use in Script Task. ...
  3. Step3: Add Variables to Script Task to use from SSIS Package. ...
  4. Step 4: Add Script to Script task Editor in SSIS Package To create Excel File for Stored Procedure Results.

How to see stored procedure data in SQL Server? ›

Using SQL Server Management Studio

Expand Stored Procedures, right-click the procedure and then select Script Stored Procedure as, and then select one of the following: Create To, Alter To, or Drop and Create To. Select New Query Editor Window. This will display the procedure definition.

How to retrieve data from table using stored procedure in SQL Server? ›

SQL Server select from stored procedure with parameters
  1. First, create a stored procedure that uses multiple parameters to execute some task and return the result.
  2. Next, store the result returned by a stored procedure in a table variable.
  3. In the end, use the SELECT statement to fetch some data from the table variable.
Jul 13, 2021

What is the alternative to bulk insert in SQL Server? ›

Solution
  • BCP. This is one of the options that is mostly widely used. ...
  • BULK INSERT. This command is a T-SQL command that allows you to import data directly from within SQL Server by using T-SQL. ...
  • OPENROWSET. ...
  • OPENDATASOURCE. ...
  • OPENQUERY. ...
  • Linked Servers.

How do I insert more than 1000 rows in SQL Server? ›

The number of rows that you can insert at a time is 1,000 rows using this form of the INSERT statement. If you want to insert more rows than that, you should consider using multiple INSERT statements, BULK INSERT or a derived table.

How to export 1 million records from SQL Server to Excel? ›

Open SQL Server Management Studio and connect to the database. 2. Go to "Object Explorer", find the server database you want to export to Excel. Right-click on it and choose "Tasks" > "Export Data" to export table data in SQL.

How to import an Excel spreadsheet into a SQL Server database table? ›

Import and Export Wizard
  1. In SQL Server Management Studio, connect to an instance of the SQL Server Database Engine.
  2. Expand Databases.
  3. Right-click a database.
  4. Select Tasks.
  5. Choose to Import Data or Export Data:
Mar 30, 2023

How to prepare data in SQL? ›

3. SQL for Data Preparation
  1. Assemble multiple tables and queries together into a dataset.
  2. Transform and clean data using SQL functions.
  3. Remove duplicate data using DISTINCT and DISTINCT ON.

How do I dump data from Excel to MySQL? ›

Method 2: Using Sqlizer.io to Import Excel into MySQL
  1. Step 1: Click on the Browse button and select the Excel file you want to import to MySQL.
  2. Step 2: Select MySQL as your desired database. ...
  3. Step 3: Based on your Excel file, check Use CHECK IF TABLE EXISTS. ...
  4. Step 4: You can also choose to enter the Worksheet name.
May 11, 2023

How to import flat file to SQL Server? ›

Open SQL Server Management Studio. Connect to an instance of the SQL Server Database Engine or localhost. Expand Databases, right-click a database (test in the example below), point to Tasks, and click Import Flat File above Import Data.

Can Excel write to SQL database? ›

If you don't have access to SQL Server Management Studio, you can use the SQL Spreads Excel Add-In to insert data from Excel to SQL. It's quick and easy to use for non-technical users.

How to convert XLSX to CSV? ›

Save an Excel spreadsheet as a CSV file
  1. In your Excel spreadsheet, click File.
  2. Click Save As.
  3. Click Browse to choose where you want to save your file.
  4. Select "CSV" from the "Save as type" drop-down menu.
  5. Click Save.
Mar 31, 2023

How do I connect Excel to SQL Server using ODBC? ›

In Excel, go to the Data tab. Click From Other Sources, and then click From Data Connection Wizard. In the opened dialog, select ODBC DSN and click Next to continue. Now select a data source you want to connect to, and click Next.

How to import XLSX file into MySQL database? ›

Step 1: To import an Excel file into MySQL, click the 'Browse' button and choose the file. Step 2: Choose MySQL as the database of your choice. Check or uncheck the box next to 'My File Has a Header Row' based on your excel file. Step 3: Select the Use 'CHECK IF TABLE EXISTS' checkbox based on your Excel file.

How to dump CSV file to MySQL? ›

Import CSV File Using Command Line
  1. Step 1: Access MySQL Shell. Access your terminal window and log into MySQL using the following command: mysql –u username –p. ...
  2. Step 2: Create MySQL Table for CSV Import. ...
  3. Step 3: Import CSV into MySQL Table.
Jun 28, 2020

How to read data from Excel sheet and insert into database table using C#? ›

Create a function to read and insert an Excel File into the database as:
  1. private void InsertExcelRecords(string FilePath)
  2. {
  3. ExcelConn(FilePath);
  4. Query = string. ...
  5. OleDbCommand Ecom = new OleDbCommand(Query, Econ);
  6. Econ. ...
  7. DataSet ds=new DataSet();
  8. OleDbDataAdapter oda = new OleDbDataAdapter(Query, Econ);
Apr 8, 2021

What is the meaning of flat file? ›

A flat file is a collection of data stored in a two-dimensional database in which similar yet discrete strings of information are stored as records in a table. The columns of the table represent one dimension of the database, while each row is a separate record.

What is an example of a flat file? ›

Examples of flat files include /etc/passwd and /etc/group on Unix-like operating systems. Another example of a flat file is a name-and-address list with the fields Name, Address, and Phone Number. A list of names, addresses, and phone numbers written by hand on a sheet of paper is a flat-file database.

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